PURPOSE
The constituent associations and area clubs exist to provide an important connection to the University of Houston and to establish a mutually positive relationship between the University and its alumni.

The expectation of a chartered group is to maintain an active calendar of meaningful activities and solicit members throughout the year.

Specifically, constituent associations and area clubs should exist to:

1. Bring alumni in their respective college, region/county, or corporate setting together for activities such as social and academic enrichment.
2. Promote the interests and welfare of the University and its alumni.
3. Plan alumni activities that have the best interests of the University in mind.
4. Increase membership within the University of Houston Alumni Association.

EXPECTATIONS
The relationship between the University of Houston Alumni Association and its constituent associations and area clubs is one of mutual support and cooperation as each works toward accomplishing common goals. Though specific constituencies work for a specific benefit of the individual colleges and area clubs, etc., all alumni work for the benefit of the University of Houston as a whole. As affirmed in the mission statement adopted by the HAO Board of Directors and Alumni Council, “To serve and support the University of Houston and its alumni” is our uniting goal.

• All groups' board members must be active dues-paid members of HAO.
• Groups should develop an aggressive membership recruitment program and promote membership within their organization.
• Updated board lists are required to be received by August 31.
• Alumni groups should communicate frequently with HAO. Following the election of new officers or changes to the board, the group should promptly file an updated board list with HAO.
• The President of each group should attend Presidents' Roundtables and Council members are requested to attend two meetings per year; October 10, 2008, and January 30, 2009.
• Alumni groups should submit a calendar of planned activities for the year, including board meetings and general events. A strategic calendar of activities for the year should be submitted by October 15.
• Minutes and agendas from each board meeting should be sent to HAO (Coordinator of Reservations). The Secretary or designee of each group should submit reports after their board meeting.
• Associations/clubs should develop practices that promote high visibility of alumni within individual colleges/schools and affinity groups.
• Each group is required to maintain/update their own HAO Web site
  information.
• Alumni groups must hold at least one general function annually.
• Each group is responsible for event, program, and meeting assignments to cover all aspects of that activity (i.e., registration, date of event, caterers, decorations, speakers, media, etc.).
• All associations/clubs should adhere to Bylaws as chartered.
• Bylaws must be regularly reviewed by each alumni group's board to ensure its operations are in compliance with HAO's Bylaws and standards.
• HAO board policy requires each group to hold an annual meeting and elections between May and August of each year.