STEP 1: 4-6 WEEKS PRIOR TO THE SEND OUT DATE
(8-10 weeks before the event)

• Notify the Coordinator of Reservations about the event details and fill out the online e-communication form.
• Be sure to provide all pertinent information including date, location, time, RSVP, price and special instructions.

STEP 2: 3-4 WEEKS PRIOR TO THE SEND OUT DATE

• The HAO staff will review the completed e-communication form at The appropriate staff member will send the form to the communications department and begin to prepare a draft of the project.

STEP 3: 2-3 WEEKS BEFORE THE SEND OUT DATE

• The HAO staff will consult the alumni group for the approval of the design and text.

STEP 4: 2-3 WEEKS BEFORE THE SEND OUT DATE

• Communications department will send design for printing (1 week turn around minimum)

STEP 5: 1-2 WEEKS BEFORE THE SEND OUT DATE

• Publications will be delivered to HAO office or UH postal for mailing.

STEP 6: 3-5 DAYS BEFORE THE SEND OUT DATE

• The HAO staff will request a mailing list and the publication will be prepped and labeled for delivery.