| GENERAL VENUE INFORMATION |
- Choose a venue with the audience/program/theme in mind if applicable.
- Confirm venue can accommodate your number of anticipated guests, including any dining and catering tables, dance floors, stages, audiovisual equipment, etc. These components can impact the number of guests the room can accommodate.
- Visit the site and plan out with the events/venue manager where all of your event elements will go, i.e. registration location, stage, catering tables, kitchen facilities, green rooms, etc. Don't make assumptions - there may be safety restrictions on what can go where, such as maintaining aisle space, keeping doorways clear, and where kitchens can be located.
- Check to see what equipment/furniture/services the venue can provide for you and what you must obtain elsewhere.
- Ensure there are adequate parking and restroom facilities for your guests.
- Walk the route of your event from parking to all locations guests will visit to ensure accessibility for the elderly or disabled.
- When reserving venues, make sure you block enough time with the events/venue manager for set-up and strike of the venue.
- Confirm electricity/water needs you may have and ensure there is adequate access/supply.
- If temporary storage is needed for registration materials, printed materials, etc., confirm location with events/venue manager.
- Make sure there are proper sightlines from all aspects of the room to the stage and video screens, if used.
- If the event is slated for outdoors, have a rain contingency.
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