GENERAL RENTAL INFORMATION

• Reserve equipment well in advance. Most rental companies only have a limited supply of product to rent.
• Carefully walk through your event and note every conceivable rental item you will need.
• Discuss with your rental company the various rental equipment options they have - inventory changes.
• Make sure your rental company provides a site schematic showing the placement of all rentals within the venue.
• Once equipment is ordered, double-check the rental order to ensure the vendor has noted all of your equipment on their paperwork. Confirm delivery and strike times and make sure they are noted on the order.
• Be aware that the order total may not be the final cost. The client generally assumes any breakage or loss occurring after delivery.
• Confirm whether the rental company will be setting up the equipment, or if it is a drop-off only. Generally they charge extra for setup.
• Upon delivery, inspect the equipment to make sure everything you ordered is delivered and in serviceable condition. Ensure that delivered rental equipment will be safe and secured. You may need to hire security to watch equipment if it is in an exposed/unsupervised area to prevent loss/vandalism.

EQUIPMENT SPECIFICS

• Verify if trash cans need to be rented for event space and/or kitchen and request trash liners if the caterer does not provide.
• Your caterer can advise you on any rentals, such as kitchen equipment/table service, they need.
• Don't forget to rent tables and chairs for any staff or vendors who will be working your event, such as registration volunteers, audiovisual technicians, disc jockeys, etc.