INTRODUCTION

2007-08 Calendar (pdf)
History of the Houston Alumni Organization (HAO)
HAO's Strategic Initiatives and Principles
HAO Affinity Partnerships
Student Alumni Connection (SAC) “The Twenty-Seven”

CONSTITUENT ASSOCIATION AND AREA CLUB GUIDELINES

Purpose & Expectations
Group Structure/Officers
Board Participation
Sample Board Meeting Agenda (doc / pdf)
Tips for Successful Meetings
Annual Meetings / Election Procedures
Sample Nomination Form (doc / pdf)
Sample Election Ballot (doc / pdf)
Sample Bylaws/Starting a Corporate Network

EVENTS AND ACTIVITIES

Keys to Successful Event Planning
Event Checklist (doc / pdf)
Event Volunteer Worksheet (doc / pdf)
Volunteer Responsibilities, Training and General Info
Venue Worksheet (doc / pdf)
General Venue Information
Speaker / Presenter Worksheet (doc / pdf)
Speaker Presenter Relations & Best Practices
Chancellor/President Event Request Form (doc)
Equipment Rental Worksheet (doc / pdf)
Equipment Rental - Best Practices
Catering Worksheet (doc / pdf)
Catering - Menu, Contracts, Menu Planning, Alcohol, StaffingGolf Tournaments - Contracts and Provisions
Sample Golf Tournament Planning Timeline (pdf)

MEMBERSHIP AND MARKETING

Introduction, Talking Points and Membership Levels
Increasing Association / Club Membership & Participation
Life Member EFT Form (pdf)

COMMUNICATION GUIDELINES

Publication Timeline
Houston Alumline Publishing
Web & E-mail Guidelines
Electronic Communication Form
Cost of Printing Postcards and Brochures
HAO Logo Policy
Houston Alumni Organization - Logo Files (download)

FINANCIAL GUIDELINES AND LEGAL PROTOCOL

Accounting / Auditing
Scholarship Process
Sample Deposit Form (pdf)
Sample Check Request Form (pdf)

APPENDIX

HAO Statement of Individual Responsibilities
HAO Staff Listing
Suggested HAO Staff Presentations / HAO Staff Responsibilities
HAO Facility Rental Agreement
Alumni Center Reservation Form (pdf)